Checklist

In preparation for your meeting with your account manager, here's a checklist to remind you what documents and information you should obtain for your tax returns, and what are the various important elements to consider.

This page is divided according to the situation of our customers and we invite you to consult all the sections that may concern you:

For all

  • Before you meet with your case manager, it's very important to gather all your documents. As always, we ask you to submit all your documents at once. Make sure you have received all the slips you are accustomed to receiving each year, such as :
    • If you are employed, you must have received a T4 and a Relevé 1.
    • If you have investments, you should have received at least a T3 and a Relevé 16, or a T5 and a Relevé 3.
    • Your Revenu Québec download code.
  • If you have contributed to an RRSP, be sure to pick up the slip from your financial institution.
  • Be sure to provide us with your latest notices of assessment (federal and provincial).
  • If you have received Solidarity Tax Credit payments, be sure to provide us with your latest Notice of Determination.
  • If you've made donations, be sure to collect all your official receipts.
  • If you have had to pay medical expenses (not covered by insurance), be sure to obtain details of all expenses paid during the year.
  • Solidarity tax credit :
    • Make sure you are registered for direct deposit with the MRQ.
    • If you are a tenant, be sure to provide us with your Relevé 31.
    • If you're a homeowner, be sure to provide us with the matricule (or identification) number on your municipal tax bill.
  • Credit for the purchase of a 1st home: check your eligibility and if this applies to you, mention it to your file manager.

People in business

  • Is your company registered (REQ)? Don't forget to update your information at the Registraire des entreprises.
  • Is your company registered for taxes (GST & QST)? Don't forget that it's mandatory if sales over the last 4 quarters total $30,000 or more.
  • You must provide us with your total income and expenses for the year. Here are the most common expenses:
    • Advertising
    • Meals and entertainment
    • Bad debts
    • Insurance
    • Interest
    • Business taxes, membership fees, permits and dues
    • Office expenses
    • Supplies
    • Accounting, legal and other fees
    • Management and administration fees
    • Commercial rent
    • Maintenance and repair
    • Salaries, wages and benefits
    • Property taxes
    • Travel expenses
    • Telephone and utilities
    • Fuel and oil (except for motor vehicles)
    • Delivery, transport and courier services
  • When you draw up your list of expenses, don't forget that certain costs need to be capitalized and amortized. Don't hesitate to ask your account manager for more details.
  • Some expenses are not allowed, so be sure not to include them:
    • Personal portion
    • Statutory interest and penalties
    • Certain insurance policies
    • Unreasonable expenses
    • Leisure
  • Where relevant, you can deduct expenses for using part of your home as an office
  • Where applicable, you can deduct expenses for the use of a personal vehicle for business purposes.
  • Notes on convention expenses :
    • Limited to two per year
    • Must be related to the company
    • Organized by a trade or professional organization
  • If you are part of a partnership, you must provide us with the details of the other partners.
  • Premiums paid to a private health insurance plan: At the federal level, generally deductible, but should not be considered a medical expense when a deduction is taken.

Rental property owners

  • If the property is co-owned or owned by a partnership, you must provide us with the details of the other owners.
  • When you draw up your list of expenses, don't forget that certain costs need to be capitalized and amortized. Don't hesitate to ask your account manager for more details.
  • Remember that the personal portion is never deductible and must be clearly identified.
  • Here are some examples of current expenses:
    • Advertising
    • Insurance
    • Interests
    • Office expenses
    • Accounting, legal and other professional fees
    • Management and administration fees
    • Maintenance and repair
    • Property taxes
    • Electricity and utilities
    • Commissions paid to find new tenants
    • Lease cancellation payments
  • Where applicable, you can deduct expenses for the use of a personal vehicle for business purposes.
  • Amortization :
    • You can choose whether or not to claim CCA. We recommend that you discuss this with your case manager.
    • Remember that capital expenditures should normally be included in separate CCA classes.
    • It is impossible to create rental losses with CCA
  • When acquiring a new rental property:
    • You must provide us with information about the owners.
    • You need to tell us the separation of value between the land and the building.
    • Transfer duties must be capitalized.
    • Notary fees at the time of purchase must be split between financing costs (5 years) and the capitalizable portion.
    • You must provide us with the notary's statement of adjustments (income and expenses).
  • Alterations to adapt the building to the needs of disabled people: if this concerns you, please mention it to your project manager.
  • For all work-related expenses, you must complete form TP-1086.
  • Disposition of a building :
    • You must provide us with the sales contract and the purchase contract for the property.
    • Did this crystallize in 1994?
    • Is there a personal portion?
  • Have you changed the use (personal to rental, or vice versa) of a property during the year? Talk to your file manager. There will be a deemed disposition unless the election is made.
  • If you lease to a related party and the rental payments are less than the FMV, certain expenses may be disallowed.
  • Make sure you produce your 31 statements before the end of February! You can do it quickly and easily online.

Employees with employment expenses

Using part of your home as an office

  • The following expenses are eligible for calculating the business-use-of-home amount:
    • Heating
    • Electricity
    • Insurance
    • Maintenance
    • Mortgage interest or rent
    • Property, municipal and school taxes
  • It is very important to provide us with the following information:
    • Total surface area of your home
    • Area used for business purposes
  • Home office expenses are deductible up to the amount of the year's income; the remainder can be carried forward.
  • In Quebec, there are some additional restrictions (50% limit for certain expenses).

Use of personal vehicle for business purposes

  • A number of items of information about your vehicle are required to enable us to claim expenses for the use of a vehicle for business purposes. First, concerning the vehicle, you must provide us with :
    • Brand
    • Model
    • Year
    • Acquisition cost (if vehicle purchased)
    • Manufacturer's suggested retail price (if leased)
    • Acquisition date
  • If you have sold or stopped leasing your vehicle during the year, you must provide us with the following information:
    • Date of sale or end of lease
    • Selling price (if vehicle purchased)
    • Trade-in value (if leased)
  • Here is the list of expenses for which you must give us the total amount for the year:
    • Fuel and oil
    • Interest (if vehicle purchased)
    • Rental costs (if vehicle leased)
    • Insurance
    • Registration fees and permits
    • Maintenance and repair
  • For the above expenses, we will perform a pro rata calculation. It is therefore necessary to provide us with the following information:
    • Total mileage for the year
    • Business mileage for the year
  • Some expenses are eligible in full. Don't forget to provide us with them, if they apply to you:
    • Parking fees for commercial activities
    • Additional business insurance

Families

  • Paiement de soutien (Québec): universal payment, enhanced for a child with a disability.
  • Spouse or common-law partner tax credit (federal) : Available even for the year of separation or divorce, as long as no deduction for alimony is claimed.
  • Eligible dependant tax credit (federal) : For single, divorced, separated or widowed persons. The following criteria must be met:
    • Must live with the dependant.
    • Deductible according to the income of the dependent.
    • No sharing of the credit with another person: If two people can claim the credit for the same dependant, there must be an agreement as to who will take it, otherwise no one will be entitled to it.
    • Shared custody :
      • in the year of separation, it is possible for a parent to claim this amount even if child support has been paid.
      • In subsequent years, the child support payer cannot claim this amount.
  • Shared custody : Obtain a written document that clearly establishes shared custody to determine eligibility for certain tax credits.
  • Alimony and child support :
    • Generally, only alimony paid to a former spouse is deductible or taxable. You must provide your case manager with the breakdown of alimony paid or received (ex-spousal and child support portions).
    • Restriction on claiming certain credits when alimony is paid.
  • Custodial charges :
    • If you have received an advance payment, don't forget to give your statement to your account manager.
    • Additional contribution to be included in Québec income tax return
  • Children's activity tax credit (Quebec) :
    • For physical, artistic, cultural or recreational activities suitable for children
    • Maximum eligible amount: $500 per child
    • Supplement for disabled children
  • Adoption credit: Federal and Quebec. If this concerns you, mention it to your file manager.
  • Infertility credit: eligible only in Quebec.
  • Credit for the purchase of a 1st home: check your eligibility and if this applies to you, mention it to your file manager.
  • HBP: Don't forget to make sufficient contributions for your HBP reimbursement.
  • Medical expenses: you must obtain receipts or statements for all medical expenses paid during the year.
  • Solidarity tax credit :
    • Make sure you are registered for direct deposit with the MRQ.
    • If you are a tenant, be sure to provide us with your Relevé 31.
    • If you're a homeowner, be sure to provide us with the matricule (or identification) number on your municipal tax bill.
    • For children who will be 18 by December 31.

Students

  • Tuition fees: obtain T2202A slip and relevé 8, as well as documents showing payment of any other tuition fees.
  • Work bonus: did you receive advance payments? If so, be sure to provide us with the statement!
  • Moving expenses: if you've moved a distance of more than 40 km, certain expenses are eligible! Be sure to let us know.
  • Solidarity tax credit :
    • Make sure you are registered for direct deposit with the MRQ.
    • If you are a tenant, be sure to provide us with your Relevé 31.
    • If you're a homeowner, be sure to provide us with the matricule (or identification) number on your municipal tax bill.
  • Scholarships: it's important to collect and return all scholarship forms received.
  • Interest paid on student loans: be sure to obtain your annual loan statement, which details the interest paid during the year.
  • New graduates working in a remote resource region (Quebec): If this applies to you, be sure to mention it to your file manager.
  • Medical expenses: you must obtain receipts or statements for all medical expenses paid during the year.
  • Transfer of tuition fees
  • If you're a new graduate working in a remote resource area, you may be eligible for a credit!
  • Federal :
    • Transfer to parents, grandparents and spouse
    • Max:$5000
  • Quebec :
    • Transfer to parents and grandparents
    • Max:$5000

Seniors

  • Instalment payments: obtain annual statements from CRA and MRQ.
  • Old Age Security Pension: obtain tax slips.
  • Guaranteed income supplement: provide us with the year's details.
  • Income splitting: be sure to mention this to your file manager if you need information.
  • Solidarity tax credit :
    • Make sure you are registered for direct deposit with the MRQ.
    • If you are a tenant, be sure to provide us with your Relevé 31.
    • If you're a homeowner, be sure to provide us with the matricule (or identification) number on your municipal tax bill.
  • Age-based amount: eligibility age reduced to 65.
  • People living alone: if this applies to you, let your file manager know.
  • Home support tax credit: available from age 70 and increased if one member of the couple is not self-sufficient.
  • Tax credit for stay in a transitional functional recovery unit: If this applies to you, let your file manager know.
  • Tax credit for the purchase or rental of goods designed to prolong the independence of seniors: if this applies to you, mention it to the person in charge of your file.
  • Home accessibility tax credit: for renovations or modifications of a durable nature that allow seniors to be more mobile or reduce the risk of injury.
  • Tax credit for seniors' activities: be sure to submit your receipts.
  • Housing allowance: if you are aged 50 or over and spend more than 30% of your income on housing.
  • Medical expenses: don't forget to collect your statements and receipts.
  • Caregiver credit: if this applies to you, mention it to your file manager.
  • Volunteer respite tax credit: if this applies to you, mention it to the person in charge of your file.
  • Tax credit for respite for a caregiver: if this applies to you, mention it to your file manager.
  • Are you a migratory bird? (Do you frequently visit the U.S.?) Be sure to discuss this with your file manager.
  • Do you own foreign assets worth $100,000 or more? If so, let your account manager know.

Disabled person

  • Attestation of disability or certificate for the disability tax credit: make sure it's still valid. Here are the forms to obtain the certificate:
  • Deduction for products and services to support a disabled person: provide us with the expenses that enabled you to :
    • Hold a job
    • Operate a business
    • Attend an educational institution
    • Conduct research
    • Obtain eligible services :
      • Full-time attendant services
      • Intervention services for the blind or deaf
      • Sign language interpretation services
      • Etc.
  • Medical expenses not provided in the region: if this applies to you, please mention it to your file manager.
  • Home construction or renovation costs: if this applies to you, mention it to your account manager.
  • Adapted work bonus: if this applies to you, mention it to your case manager.
  • RAMQ contribution: in certain cases, an exemption is possible.
  • Exemption or refund of taxes on certain goods and services
  • Home accessibility tax credit: for renovations or modifications of a durable nature that allow the disabled person to be more mobile or reduce the risk of injury.
  • Tax benefits for relatives of a disabled person :
    • Amount for disabled dependents age 18 and over (federal)
    • Caregiver
    • Childcare expenses
    • Credit for volunteer relief
    • Caregiver respite credit
    • Amount for family caregivers (federal)

Documents to be supplied

For Employees

Income :

  • Employment slips (T4 / Relevé 1)
  • Employment and parental insurance (T4E / Relevé 6)
  • QPP, CPP, OAS Pension (T4A(P) / T4A(OAS) / Relevé 2)
  • RRSP, DPSP, RPP, RRIF, TFSA (non-eligible withdrawals) (T4RSP / T4RIF / Relevé 2)
  • Retirement pension/allowance (T4A / Relevé 2)
  • Dividends (T5 / Relevé 3)
  • Interest (T5, T600 / Relevé 3)
  • Income from mutual funds, estates and trusts (T3 / Relevé 16)
  • Capital gains and losses 
  • Income from foreign sources (proof of currency conversion)
  • Other income 

Other documents / information to be provided :

  • RRSP / TFSA / HBP or LLP repayments
  • Union and professional dues
  • Deductible employment expenses - schedules 3 and 4
  • Medical expenses not covered by insurance
  • Childcare expenses
  • Charitable donations 
  • Interest on student loans
  • Tuition and examination fees
  • Moving expenses
  • Amount for disabled person / senior home support
  • Relevé 31 (for solidarity tax credit)
  • Grant 
  • Alimony received 
  • Spousal support payments

For self-employed workers / Others

Income :

  • Business or professional income and expenses 
  • Rental income and expenses 
  • Partnership income and tax shelters (T5013 / T101 / Relevé 15)
  • RESP / RDSP
  • Study, training and research grants
  • Other miscellaneous income

Deductible expenses :

  • Business expenses: supplies, rent, electricity, telephone, internet, etc.
  • Representation and travel expenses (accommodation, meals, transport)
  • Home office expenses (proportion of expenses by surface area)
  • Vehicle costs (gas, maintenance, insurance, registration, etc.)
  • Professional, legal and accounting fees
  • Interest paid on company loans
  • Depreciation of fixed assets (buildings, vehicles, equipment, etc.)

Miscellaneous credits and deductions :

  • RRSP / TFSA / HBP or LLP repayments
  • Medical, childcare and moving expenses
  • Disability tax credits, adoption expenses, continuing education expenses
  • Specific provincial tax credits (work bonus, tax shield, etc.)